AI document review
Judge AI by the whole document job.
Follow one document from approved information to an accountable decision.
Work through the decision
Follow the document. Count the whole effort.
Choose a stage to see what to check before expanding a pilot.
Can we trust the source?
- Evidence
- Approved documents, current versions, and permitted users.
- Limit
- Missing or outdated material limits the answer.
- Next step
- Choose a representative sample.
What should AI produce?
- Evidence
- Defined output and the current task time.
- Limit
- A fluent draft can still be wrong.
- Next step
- Start with the simplest suitable tool.
Can someone verify the result?
- Evidence
- Source references, omissions, corrections, and reviewer time.
- Limit
- Review effort can erase drafting gains.
- Next step
- Keep a named human check.
Does the whole job cost less?
- Evidence
- Preparation, drafting, checking, correction time, and tool costs.
- Limit
- Setup, integration, training, and upkeep also count.
- Next step
- Compare against the unchanged workflow.
Proceed, change, or stop?
- Evidence
- Results against agreed time, quality, and cost thresholds.
- Limit
- A pilot does not prove every future case.
- Next step
- Record a recommendation and operating owner.
Revisit the measures at the agreed review date.
Carry the evidence into everyday use.
Time released is capacity, not automatic cash savings.
- Before expanding
- Agree access, fallback, ownership, and a review date.
Measure what could change the decision.
- Total effort
- min/documentInclude finding information, drafting, checking, and corrections.
- Supported answers
- % source-supportedCheck sampled answers against approved material, including missing or incorrect citations.
- Full running cost
- $/monthInclude tool fees, review effort, and upkeep; show setup separately.
Agree the starting point, target, owner, and review date. These are measures to use, not promised results.
Questions before you decide.
How do we tell whether the AI pilot helps?
Compare the full document job, including finding information, drafting, checking, and corrections. Include quality, tool costs, and setup effort before deciding to expand.
Can the pilot recommend stopping?
Yes, compare results with agreed time, quality, and cost thresholds. Record whether to proceed, change the approach, or stop.
Continue the decision.
Compare the whole document task.
Expected Illustrative working assumptions; adjust to your task.
- Manual task
- 20 minutes
- AI draft plus review
- 12 minutes
Change the inputs
Include checking in the total.
Expected Illustrative working assumptions; adjust to your task.
- AI drafting
- 8 minutes
- Human checking
- 4 minutes
